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7 Strategies for getting things done by Jack Canfield

One of the most common questions I receive is “Jack, how do you get so much done?” It’s a fair question, considering I’ve written 150 books, deliver an average of 50 live presentations around the world each year, invest a considerable amount of time with my Train the Trainer students, lead the Transformational Leadership Council, yet still have time to cultivate an amazing relationship with my wife, spend time with my kids and close friends, and take excellent care of my health.

In this article, I share seven of my top strategies for getting things done.

Strategy #1: Get Clear About What’s Required

When people set goals, particularly at the beginning of the year when working on their New Year’s resolutions, they tend to be overly optimistic about how much is actually possible. As a result, they over-commit or make lists that are far too long.

I’ve fallen into this trap before. I’ve learned that to be realistic, I must take the time to break goals down and ask, “What would actually be required for me to achieve this goal? How many hours would that take?” Once I have a list of activities and estimates of the time needed to achieve each item, I pull out my calendar and start scheduling all the activities.

This is the point when you come face to face with reality. If you realize that there’s not enough time in the day to accomplish everything you want, it’s time to go back and prioritize your goals. Once you’ve identified the things that are most important to accomplish, schedule the activities that those goals will require, and set aside the rest of your goals for later.

Strategy #2: Create a Daily Schedule

Simply setting aside time in your calendar may not be enough to achieve your goals. I go the extra step and create a daily schedule. Additionally, I use the Rule of 5. Each day I choose 5 specific tasks that will move me toward the completion of my goals and I ensure those tasks are included in my daily schedule. Daily use of the Top 5 Priority Action post-its can help keep your daily task list front and center. So if one of my daily tasks is to work on my book, I don’t simply say, “I’ll work on my book today” – I actually designate the hours that I’ll work on my book. This has been an essential step in ensuring that things actually get done.

To stay motivated, I review my yearly goals once a week, and then I plan my week around those goals. I identify what I need to accomplish in the coming week to achieve my long-term goals, and then I book those activities into my calendar. Each evening before I leave my office, I finalize my schedule for the following day. When I walk in each morning, I can be productive immediately rather than wasting precious time figuring out what I’m going to do.

Strategy #3: Focus on the "Big Rocks"

When planning my daily schedule, sometimes I realize that I have an unreasonable amount of work on my to-do list for the next day. I know that I can’t get it all done. This is when I turn to my list of “Big Rocks” – my most important priorities. (If you are not familiar with the terminology, “Big Rocks” comes from Dr. Stephen Covey’s method of time management. I suggest doing an internet search of Covey demonstrating his approach if you have not yet seen it.)

I keep my Big Rocks in a list on my iPad. The Big Rocks are the things I need to get done this quarter. When my daily schedule is overbooked, the Big Rocks are the things that get done.

Strategy #4: Center and Visualize

I start each day with a meditation to help me get grounded. Before I get up from my meditation cushion, I mentally rehearse my day, visualizing and feeling myself staying focused, working efficiently, and being productive. This helps to activate the Law of Attraction, lining up the inner and outer resources to make my day go smoothly.

Throughout the day, I do “refreshers.” Periodically throughout the day, I’ll close my eyes and focus on my breathing for a few minutes. This helps to center me and restore a sense of calm.

In addition, whenever I begin a new segment on my schedule, I’ll take a few seconds to visualize that section of my day going smoothly. When sitting down to write, I’ll visualize my writing going well. When I prepare to make phone calls, I’ll visualize my conversations going well and achieving the desired results.

Strategy #5: Keep Score

To stay on track to achieve goals, it’s important to keep score. This means assessing, each day, whether or not you’ve done what was necessary to achieve your goals.
For score-keeping to be effective, you must have your goals and score-keeping tool somewhere where you’re going to see it. If you can’t easily see your score, you can’t reasonably assess where you are.

There are a number of ways to keep score. When you were little, your parents or teachers may have helped you keep score with a sticker chart, where you’d get a sticker every time you kept your commitment to do your homework, for example. Some adults find that this approach is still effective. You could also use a simple checklist that lists your various to-do items and deadlines. Checking each item off as it’s completed can be powerful.

I’ve also discovered that there are several phone apps that work well for keeping score. If your smartphone is a constant companion, it would be a wise move to put your scorekeeping on your phone so it’s always handy. One of my favorite apps is Don’t Break the Chain, designed with the Jerry Seinfeld motivation technique. Jerry Seinfeld wanted to write a book, so he put a big red X every day through the calendar when he actually wrote. He didn’t want to break the chain of red X’s, hence the name Don’t Break the Chain. (Click here for a list of apps reviewed by About.com.)

Strategy #6: Celebrate Milestones

Celebrating your progress along the way is essential to staying motivated. If you set a goal that takes nine months to achieve, it’s hard to stay motivated the entire time because there’s no payoff. So build in milestones to celebrate along the way.

If your goal is to lose weight, celebrate every two pounds you lose. If you’re writing a book, celebrate every 20 pages that you write. If your goal is to book 35 speaking gigs, celebrate every 5 engagements that you book. Celebrating milestones keeps you inner child excited, because it feels rewarded for all of the efforts it’s made.

Strategy #7: Schedule Down Time

When you’re on fire to achieve your goals, it’s tempting to skip free time. (This is when you often here people say, “I’ll rest when I’m dead.”)

However, when you deny yourself free time, you get tired. You become less efficient. You make poorer decisions and are less creative. Your inner child can get resentful of the demanding pace, and it becomes easy to get burned out. That’s why I plan free time into my schedule to rest and rejuvenate.

My friend Dan Sullivan of The Strategic Coach, Inc., taught me to schedule three types of days into my calendar. Focus Days are primetime for work. Buffer Days are for practice, preparation and miscellaneous details, such as dental appointments or getting caught up on email. Free Days are the third type of day. They’re 24-hour periods dedicated to resting and recharging. I’ve found that scheduling Free Days have resulted in a greater level of passion, creativity and energy in my work.

Your goals are important – not only to you and your family, but to the world. You have a purpose, and your goals are how you are meant to live your purpose. The seven strategies I’ve shared here have been essential to my ability to get things done. Use them to ensure that when 2015 comes to an end, you’re celebrating the accomplishment of your goals, rather than regretting what hasn’t happened.

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Want to accelerate your ability to achieve your goals? Join me at Breakthrough to Success. During this 5-day retreat, I’ll help you uncover your purpose, identify the goals that are most important, and create detailed action plans for getting things done. Get full details here.

 
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Posted by on March 29, 2015 in Investments

 

Big data is making a big impact on how things are done in the agriculture industry

Takeaway: Big data is making a big impact on how things are done in the agriculture industry.

Why Big Data Is Big Business in Agriculture
Source: Gunnar3000/Dreamstime.com
Big-data technology and agriculture are meant for each other. The ag industry has enough data to keep the most ardent data analyst happy. And while farmers aren’t typically considered to be among the digerati, maybe they should be; They can use what big-data technology does well – decipher mountains of data.

On a recent trip to Salinas Valley, I talked with Chris Drew, product manager for Ocean Mist Farms. He explained that technology like sensor arrays can measure ground moisture, soil conductivity and atmospheric conditions. That information is then sent to John Deere’s data centers via satellite or cellular transmitters.

At the data centers, John Deere algorithms crunch the sensor data, meld it with other pertinent historical data and present the results in a Web-based format Drew and others at Ocean Mist Farms use to determine when to water, when to fertilize and how much water to add so the fertilizer ends up where it’s needed — at the plant’s roots.

This technology saves water and fertilizer, reduces costs, saves Drew from digging exploratory holes in fields that stretch from horizon to horizon and results in cheaper, better produce.

Sensor Data Overload

That’s just one example of the myriad types of data that farmers keep track of. To learn about other types of sensor data, I referred to Quentin Hardy’s New York Times documentary Working the Land and the Data. Hardy asked Kip Tom, a seventh-generation farmer now running Tom Farms, to diagram the different data Tom Farms accrues. The following slide was the result.

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Historically, farmers relied on ledgers. In turn, computersintroduced farmers to spreadsheets, and a better way to keep track of farm data. However, looking at the above white board diagram one can see spreadsheets are inadequate to compile and make sense of all that information. Enter big-data technology, which can easily handle it all.

Keep Reading:

http://www.techopedia.com/2/31069/technology-trends/big-data/big-data-is-big-business-in-agriculture

 
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Posted by on February 27, 2015 in Investments

 

Valuation vs. risk bubble

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The In Vitro fund?

Hi there,

Lots of really good writing out there these days. Here is some I’ve liked.

Bill Gurley writes that most companies raising large rounds today are not ready for an IPO in this solid essay. Bijan Sabet of Spark Capital writes about the people who took a chance on him (thanks to our early believers). Got opinions on Apple and the auto industry? Maybe read this post by Horace Dediu of Asymco first. Mike Evans, CEO of Grubhub, does an awesome review of what it’s like to IPO.

Introducing the pre-seed

A few weeks ago, I saw VCs talking on Twitter about how the classifications between funding rounds was meaningless. And today, we’ve added a new classification.

Mission accomplished.

It’s called Pre-Seed.

I was going to make an absolutely hilarious joke about a new embryo stage fund but then saw this tweet by Hunter Walk which did the job. Damn you Hunter.

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Sub-Prime Unicorn

Bryce Roberts of OATV has launched something called Indie.vc which offers an alternative to the venture model to fund tech companies. It’s still being figured out, but nevertheless, it’s great to see some innovation in how tech companies get funded (pre-seed doesn’t count as innovation btw). Bryce has a great post full of straight talk about what’s wrong with the current startup investing climate. Here’s my favorite part:

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It’s worth remembering that companies like ShutterStock and GoPro were bootstrapped for a while before taking funding. If something like Bryce/OATV’s fund existed back then, I wonder if these companies would have taken advantage of it?

Best,
Anand
@asanwal

open.php?u=0c60818e26ecdbe423a10ad2f&id=52108d5779&e=646ac9c967

 
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Posted by on February 27, 2015 in Investments

 

A unique perspective

In a mother’s womb were two babies. One asked the other: “Do you believe in life after delivery?” The other replied, “Why, of course. There has to be something after delivery. Maybe we are here to prepare ourselves for what we will be later.”
“Nonsense” said the first. “There is no life after delivery. What kind of life would that be?”
The second said, “I don’t know, but there will be more light than here. Maybe we will walk with our legs and eat from our mouths. Maybe we will have other senses that we can’t understand now.”
The first replied, “That is absurd. Walking is impossible. And eating with our mouths? Ridiculous! The umbilical cord supplies nutrition and everything we need. But the umbilical cord is so short. Life after delivery is to be logically excluded.”
The second insisted, “Well I think there is something and maybe it’s different than it is here. Maybe we won’t need this physical cord anymore.”
The first replied, “Nonsense. And moreover if there is life, then why has no one has ever come back from there? Delivery is the end of life, and in the after-delivery there is nothing but darkness and silence and oblivion. It takes us nowhere.”
“Well, I don’t know,” said the second, “but certainly we will meet Mother and she will take care of us.”
The first replied “Mother? You actually believe in Mother? That’s laughable. If Mother exists then where is She now?”
The second said, “She is all around us. We are surrounded by her. We are of Her. It is in Her that we live. Without Her this world would not and could not exist.”
Said the first: “Well I don’t see Her, so it is only logical that She doesn’t exist.”
To which the second replied, “Sometimes, when you’re in silence and you focus and you really listen, you can perceive Her presence, and you can hear Her loving voice, calling down from above.”

 
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Posted by on February 18, 2015 in Investments

 

The financial industry’s crucial role in sustainable development

"Climate change is the greatest of these environmental threats (though by far not the only one). Given the current trajectory of global fossil-fuel use, the planet’s temperature is likely to rise by 4-6 degrees Celsius above its pre-industrial level, an increase that would be catastrophic for food production, human health, and biodiversity; indeed, in many parts of the world, it would threaten communities’ survival"

From a joint study by renowned economist Jeffrey Sachs and Hendrik do To it at Investec

https://agenda.weforum.org/2015/02/the-financial-industrys-crucial-role-in-sustainable-development/?utm_content=buffera97f3&utm_medium=social&utm_source=twitter.com&utm_campaign=buffer

Author: Jeffrey D. Sachs, Professor of Sustainable Development, Professor of Health Policy and Management, and Director of the Earth Institute at Columbia University. Hendrik J. du Toit is Chief Executive Officer of Investec Asset Management.

 
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Posted by on February 17, 2015 in Investments

 

Organized People are not borne, they are made

We all know that one friend or coworker who is super-organized. The person who is punctual, finishes projects with time to spare, and always knows exactly where to find what they need when they need it.

Instead of hating that person, why not figure out how they do it?

“Organized people are not born; they’re built,” says John Trosko, founder ofOrganizingLA, a Los Angeles-based organizing firm. “The people who emerge as ‘organized’ use a variety of tools and methods to accomplish their goals and priorities in life.”

Their systems become habits, says Trosko. Here are seven things organized people do on a regular basis to stay on top of it all:

1. Organized People Seek Out Tools

From kitchen timers to smartphone technology, organized people find tools that can help them make the most of their day, week, and year, says Trosko.

They use mobile phone apps with pop-up reminders, for example. They also use timers to help visualize the passage of time. And they break down tasks into smaller chunks and take short non-work-related breaks in between, which increases their overall productivity.

2. Organized People Set Priorities

Instead of having an overwhelming number of commitments and little idea where to start, organized people have a clear sense of what’s important, says Lisa Zaslow, founder of Gotham Organizers, New York City-based professional organizers.

“They know what their goals are, what needs to be done when, and what can be put off,” she says. “They start the day with a clear plan of their ‘MITs’–their ‘most important things.’ And they review their plan throughout the day and adjust as necessary.”

3. Organized People Have Less Stuff

The golden rule of organization is to have as little as possible to organize, says productivity expert Hillary Rettig, author ofThe 7 Secrets of the Prolific.

“They figure out what the core of their professional and personal missions are and eliminate all else,” she says. “They will still have stuff to organize, but they’ve made the job doable.”

4. Organized People Choose Simple Solutions

When organizing systems are complex, they often go unused. Trosko says organized people use simple tools that make an easy job of putting things away.

For example, baskets hold receipts that need to be filed, bills that need to be paid, and books that are waiting to be read. A hook by the door makes it convenient to hang up a coat. And bowls and trays near an entryway will keep keys and wallets in one place.

5. Organized People Practice Maintenance

Organization requires continual upkeep, says Zaslow: “You don’t go to the gym, get in shape, then cancel your membership,” she says. “Being organized is the same.”

Organized people will take a few moments each day to put things back in their proper places. They might archive an email, for example, or put away papers.

“They don’t drop things in a random pile ‘just for now’–it’s always now,” says Zaslow. “The tiny amount of time it takes to do this is vastly less than the time it takes to look for something that wasn’t put away properly.”

6. Organized People Regularly Purge

Situations change and formerly useful things become unnecessary. Instead of letting clutter sneak up on them, Zaslow says organized people periodically purge. They clear out their files when the drawer starts to get full, for example, and they toss the notes for the project that was canceled.

Zaslow says she once had a client who would buy a new filing cabinet each time one got full: “By the time she called me to intervene, she had file cabinets in her home office, guest room, upstairs hall, den, and basement,” she says. “Needless to say, most of the information was out of date and irrelevant.”

7. Organized People Project Themselves Into The Future

Using a two-person mind-set–present self and future self–can help you stay organized, says Lorie Marrero, founder of the Clutter Diet, an online organizing program. She likes to think of her future self when she takes care of small tasks right away.

“If I walk through a room and see a mess, I will say, ‘I bet if I do those dishes now my future self will be so much happier later,” she says. “That motivates me to do those favors for my future self.”

Marrero says organized people also think into the future when they add activities to their calendars: "They ask: ‘What could I do before, during, or after this appointment to improve it?’" she says. If they need to prepare for it, bring something to it, or follow up after it, they schedule it now and put it on their task list.

 
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Posted by on February 16, 2015 in Investments

 

Chunk-Down that Goal

building-a-planSometimes our biggest life goals seem so overwhelming.

We rarely see them as a series of small, achievable tasks, but in reality, breaking down a large goal into smaller tasks—and accomplishing them one at a time—is exactly how any big goal gets achieved.

After you have decided what you really want, with specific deadlines, the next step is to determine all of the individual action steps you will need to take to accomplish your goal.

How to Chunk It Down

There are several ways to figure out the action steps you will need to take to accomplish any goal. One is to consult with people who have already done what you want to do and ask what steps they took. From their experience, they can give you all of the necessary steps as well as advice on what pitfalls to avoid.

Another way is to purchase a book or manual that outlines the process.

Yet another way is to start from the end and look backward. You simply close your eyes and imagine that it is now the future and you have already achieved your goal. Then just look back and see what you had to do to get to where you now are. What was the last thing you did? And then the thing before that, and then the thing before that, until you arrive at the first action you had to start with.

Remember that it is okay not to know how to do something.

It’s okay to ask for guidance and advice from those who do know. Sometimes you can get it free, and sometimes you have to pay for it. Get used to asking, “Can you tell me how to go about…?” and “What would I have to do to…?” and “How did you…?”

Keep researching and asking until you can create a realistic action plan that will get you from where you are to where you want to go.

What will you need to do? How much money will you need to save or raise? What new skills will you need to learn? What resources will you need to mobilize? Who will you need to enroll in your vision? Who will you need to ask for assistance? What new disciplines or habits will you need to build into your life?

Another valuable technique for creating an action plan for your goals is called mind mapping.

How to Use Mind Mapping

Mind mapping is a simple but powerful process for creating a detailed to do list for achieving your goal. It lets you determine what information you’ll need to gather, who you’ll need to talk to, what small steps you’ll need to take, how much money you’ll need to earn or raise, which deadlines you’ll need to meet, and so on—for each and every goal.

When I began creating my first educational audio program—a breakthrough goal that led to extraordinary gains for me and my business—I used mind mapping to help me “chunk down” that very large goal into all the individual tasks I would need to complete to produce a finished product.

To mind-map your own goals, follow these steps as illustrated in the example:

  1. Center circle: In the center circle, jot down the name of your stated goal—in this case, Create an Audio Educational Program.
  2. Outside circles: Next, divide the goal into the major categories of tasks you’ll need to accomplish to achieve the greater goal—in this case, Title, Studio, Topics, Audience, and so on.
  3. Spokes: Then, draw spokes radiating outward from each mini-circle and label each one (such as Write Copy, Color Picture for Back Cover, and Arrange Lunch.)

On a separate line connected to the minicircle, write every single step you’ll need to take. Break down each one of the more detailed task spokes with action items to help you create your master to do list.

Next, Make a Daily To-Do List

Once you’ve completed a mind map for your goal, convert all of the to-do items into daily action items by listing each one on your daily to-do lists and committing to a completion date for each one. Then schedule them in the appropriate order into your calendar, and do whatever it takes to stay on schedule.

Do First Things First

The goal is to stay on schedule and complete the most important item first. In his excellent book, Eat That Frog! 21 Great Ways to Stop Procrastinating and Get More Done in Less Time, Brian Tracy reveals not just how to conquer procrastination but also how to prioritize and complete all of your action items.

In his unique system, Brian advises goal setters to identify the one to five things you must accomplish on any given day, and then pick the one you absolutely must do first. This becomes your biggest and ugliest frog.

He then suggests you accomplish that task first—in essence, eat that frog first—and, by so doing; make the rest of your day much, much easier. It’s a great strategy. But unfortunately, most of us leave the biggest and ugliest frog for last, hoping it will go away or somehow become easier. It never does. However, when you accomplish your toughest task early in the day, it sets the tone for the rest of your day.

By chunking down your goals, and then taking daily action on them, you create momentum and build your confidence, both of which move you farther and faster toward the achievement of your goals.

Now go take some action!

 
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Posted by on February 16, 2015 in Investments

 
 
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